A receipt of payment template lets you hand over clear proof of payment in a minute instead of writing a note from scratch. This page shows 5 free receipt of payment templates: three Word files (DOCX), one Excel file (XLSX) and one ZIP package that you extract before use. The samples cover a cash receipt, a petty cash receipt, a cash acknowledgement receipt and a cash sale receipt. Pick the closest match, type in the transaction details and print or save it.
When to Use a Receipt of Payment
Give a receipt whenever you accept money and the payer may need proof: cash sales, rent, deposits, tuition, petty cash handouts or a private sale. The samples cover a cash receipt, petty cash receipt, cash acknowledgement receipt and cash sale receipt, so you can write one in a minute instead of drafting a note.
What Is Included in These Templates
- Receipt number and date: a unique number and the payment date.
- Payer and receiver: names and contact details.
- Amount and method: figures and words, and cash, check or transfer.
- Purpose of payment: what the money was for, such as rent for March.
- Signature line: for the person receiving the money.
How to Fill Out a Receipt of Payment
- Pick the receipt type that matches the payment: cash, petty cash, acknowledgement or sale.
- Number the receipt and enter the date.
- Write the payer and receiver names and the amount in both figures and words.
- State what the payment covers and whether it is full or partial payment.
- Sign it, hand the original to the payer and keep a copy for your records.
Key Points to Check
- Amount in words and figures: prevents alteration.
- Balance: note any amount still owed after a partial payment.
- Unique numbers: use a numbered book or sequence.
- Payment method: record it, with the check number if used.
- Records: keep copies for accounting and tax purposes.
Tips
- Use carbon or print two copies so both sides have one.
- Never leave blanks that someone could fill in later.
- For large amounts, confirm the payment in writing as well.
About These Templates
These samples are published and maintained by Nick at Word Templates Docs, a free library of editable Word, Excel and PDF templates. If a link is broken or a file will not open, please contact us and we will fix it. Read more about how we prepare these templates.
Template file guide
Before completing your template
- Record the amount and currency exactly.
- Identify what the payment covers and any remaining balance.
- Keep a copy with the matching transaction record.
Use the file links below to open an option directly, or continue to the previews to compare layouts. File formats are taken from the linked filenames. Extract ZIP archives before checking the files inside.
| File or resource | Format / source |
|---|---|
| cash receipt template Excel | XLSX |
| petty cash receipt template | ZIP |
| cash receipt template Word | DOCX |
| cash receipt template Word DOCX | DOCX |
| cash sale receipt template | DOCX |
Free Receipt of Payment Template Downloads
Click any preview to open it at full size. Press the download button next to a preview to save the file: DOCX files open in Microsoft Word, the XLSX file opens in Excel, and the ZIP file should be extracted first. Then replace the sample text with your own details and change fonts, colors and logos as needed.
Cash Receipt and Petty Cash Receipt Templates
More Word Cash Receipt Templates
Related Templates
Frequently Asked Questions About Receipt of Payment Templates
What is the difference between a receipt and an invoice?
An invoice asks for money that is still owed, while a receipt confirms that payment has already been received.
Is a handwritten receipt acceptable?
Many people accept one, but a typed receipt is clearer and easier to store. Requirements can differ by location, so check local rules if it matters for your case.
Should a receipt show the payment method?
Yes. Stating cash, check, card or bank transfer, and a check number where relevant, makes the payment easy to trace later.
How do I record a partial payment?
Write the amount received, the date, and the balance still owed. Issue a new receipt when the balance is paid so the two are linked by description.
What is a petty cash receipt used for?
It records a small expense paid from a business petty cash fund, showing the date, amount, purpose and who received the money.
Do I need to give the payer a copy?
Yes. The payer keeps the original or a copy as proof, and the issuer keeps a second copy for their own records.
How do I make a receipt of payment in Word?
Open a DOCX template, replace the sample text with your details, then print it or save it as a PDF from the File menu.
Are these templates free, and what files do they come in?
Yes, they are free downloads. You will find three Word DOCX files, one Excel XLSX file and one ZIP archive that needs extracting.
