A free quotation template helps you send a customer a clear, priced offer before any work starts. This page shows 8 quotation templates and quote samples: a price quotation, a spreadsheet-style quotation, a sales quotation, a company estimate, a service quote, a construction quote, an hourly price quote and a general quotation format. All eight are free, editable downloads that arrive as ZIP files, so extract each one before you open it.
When to Use a Quotation
Send a quotation before any work starts, when a customer asks “how much?” for a product, a service, a construction job or an hourly engagement. The samples here include a price quotation, spreadsheet-style quotation, sales quotation, company estimate, service quote, construction quote, hourly price quote and general format.
What Is Included in These Templates
- Your details and the customer’s: names, addresses, contact and a quote number.
- Date and validity period: when it was issued and how long the price holds.
- Itemized list: description, quantity, unit price and line total.
- Totals: subtotal, tax, discounts and grand total.
- Terms and acceptance: payment terms, deposit and a signature line to accept.
How to Fill Out a Quotation
- Choose the quote that matches the job: an hourly format for services, an itemized one for products or construction.
- Fill in both parties’ details, a quote number and today’s date.
- List each item or task with quantity and price, and let the Excel versions add the totals.
- Add the validity date, for example valid for 30 days, plus tax, discounts and payment terms.
- Save as PDF, send it and keep a copy; turn it into an invoice once accepted.
Key Points to Check
- Validity date: prices may change, so state how long the quote holds.
- Scope: say what is included and what would cost extra.
- Estimate or fixed price: label it clearly so there is no misunderstanding.
- Taxes and fees: show them separately.
- Acceptance: get a signature or written reply before starting.
Tips
- Use a numbering system so quotes can be traced to invoices.
- Round only at the end, never line by line.
- Follow up a few days after sending.
About These Templates
These samples are published and maintained by Nick at Word Templates Docs, a free library of editable Word, Excel and PDF templates. If a link is broken or a file will not open, please contact us and we will fix it. Read more about how we prepare these templates.
Template file guide
Before completing your template
- Make quantities, unit prices and totals agree.
- State the offer’s validity period and included work.
- Identify exclusions and the customer’s acceptance step.
Use the file links below to open an option directly, or continue to the previews to compare layouts. File formats are taken from the linked filenames. Extract ZIP archives before checking the files inside.
| File or resource | Format / source |
|---|---|
| price quotation template | ZIP |
| spreadsheet-style quotation template | ZIP |
| sales quotation template | ZIP |
| company estimate quotation template | ZIP |
| service quote template | ZIP |
| construction quote template | ZIP |
| hourly price quote template | ZIP |
| quotation format template | ZIP |
Free Quotation Template Downloads
Click any preview to see it at full size, then press the download button beneath it. Every download is a ZIP file, so extract it and open the template inside. Replace the sample text with your own details and adjust fonts, colors, table columns and logo as needed.
Free Quotation and Quote Templates
Related Templates
- free price list templates
- order form templates
- receipt of payment templates
- purchase order form templates
Frequently Asked Questions About Quotation Templates
What is the difference between a quote and an estimate?
A quote usually gives a fixed price for defined work, while an estimate is an approximate cost that may change. Terms vary, so state clearly which one you are giving.
How long should a quotation be valid?
There is no single rule. Many businesses use 14 to 30 days, but choose a period that fits how quickly your costs change and write it on the quote.
Is a signed quotation legally binding?
That depends on the terms and the laws where you live. An accepted quote may form part of an agreement, so consider professional advice for large or complex jobs.
Should I put taxes on a quotation?
Show taxes on their own line so the customer can see the price before and after tax, and follow the rules that apply to your business.
Can I ask for a deposit in the quote?
Yes. State the deposit amount or percentage, when it is due and when the balance is payable.
How do I turn an accepted quote into an invoice?
Copy the item lines and totals into an invoice, add the invoice number and due date, and refer to the original quote number.
Can I add my logo to a template?
Yes. Open the file, insert your logo at the top and adjust the size, colors and fonts to match your brand.
Are these templates free, and what do I get when I download?
Yes, they are free. Each download is a ZIP file, so extract it and check which editable files are inside before you start.
